Frederick County uses eVA e-purchasing online system to communicate with bidders. This system brings together an extensive database of government agencies and vendors and enables us to improve our service to you by providing instant access to IFB/RFP information via the web 24 hours a day.
NOTICE: Downloading specifications constitutes an agreement that you, the vendor, are fully responsible to advise the Frederick County Finance Department that you have obtained the document. Failure to notify us may result in you not being notified of any addenda. Failure to acknowledge all addenda would result in rejection of your bid. In the case of an inconsistency between information on this site and the written document, the written document shall prevail. Click here to email notification of document download. Be sure to include company name, address, phone number, contact person(s) and the name of the IFB/RFP obtained. Adobe Acrobat Reader is required to download specifications.
Competitive Bidding (IFB)
For the purchase of goods, services, construction and insurance, with an expected aggregate or sum total for all phases, over a three-year period, the Purchasing Manager will make public an Invitation for Bids (IFB). The IFB, any addendums, awards and contracts will be posted on eVA, the Commonwealth of Virginia’s online procurement system.
An IFB is used when the County can clearly specify its requirements—price is the main factor in determining the award. Many include minimum qualification requirements. The IFB Process includes posting the IFB publicly for a minimum of 10-days, a public opening and announcement of all bids received, bid evaluation and an award is made to the lowest responsive and responsible bidder.
Competitive Negotiations (RFP)
For the purchase of goods, services, construction and insurance, with an expected aggregate or sum total for all phases, over a three-year period, the Purchasing Manager will make public a Request for Proposals (RFP). The RFP any addendums, awards and contracts will be posted on eVA, the Commonwealth of Virginia’s online procurement system.
An RFP is a method of procurement used when the specifications or scope of work for the goods or services cannot be clearly defined. An RFP tends to be utilized for technical and complex procurements and offerors are encouraged to offer creative solutions that are customized to the County’s needs. A pre-established evaluation criterion and scoring method, which can include price, is included in the RFP. Typically, this criterion includes qualifications & experience, technical approach/methods, timeline, and price.